Dimensioners at the price of a coffee per day

Case Study

How vMeasure helped a premium sanitaryware manufacturer to cut bill reconciliation time from 7 days to 20 minutes?

Industry

Sanitary ware manufacturer

Product

Automated Dimensioner

Process

Outbound Logistics

Use case

Automate Bill Reconciliation

Integration

Order Management and ERP system

Case Study Summary

The client is a sanitaryware manufacturer and distributor who deployed vMeasure at their dispatch zone to better document the wide variety of sanitaryware products and their respective courier partners.
vMeasure team built custom workflows to collect the name of the courier partner before the warehouse associate measures a product.
This feature enabled the company to reduce the time spent on bill reconciliation from 7 days to 20 minutes since it was done manually before vMeasure.

Problems faced by the Client

Unfavourable payment terms

The company was not able to dictate the payment terms as the credit settlement for the courier partners took at least 7 days.

Inaccurate tax payments
Manual bill reconciliation led to inaccurate tax payments and compliance issues which posed a major legal threat to the company.
Strained courier partner relationship
The inaccurate billing rates strained the relationship between the company and the courier partners.
Labor-intensive Manual bill reconciliation
The finance team manually reconciled courier partners’ bills which were labor-intensive and time-consuming.
Unreliable bill amount
It was difficult to judge the actuality of the bill amount in relation to the product dimensions handed over to a courier partner.
Inability to develop audit trail
Manual bill reconciliation made it difficult for the audit team to develop an audit trail because of inadequate access to real-time and accurate information and documentation.
Inability to align workflow
Their current enterprise solution could not accommodate their workflow and as a result, many tasks went unaccounted for.
Inadequate time for complex integrations
The IT team were not able to spare resource and time for the logistics team to make complex integrations.
Legacy Systems
The current systems were not advanced enough to provide seamless integrations without major operational reforms.
Business Problems
Unfavourable payment terms

The company was not able to dictate the payment terms as the credit settlement for the courier partners took at least 7 days.

Inaccurate tax payments
Manual bill reconciliation led to inaccurate tax payments and compliance issues which posed a major legal threat to the company.
Strained courier partner relationship
The inaccurate billing rates strained the relationship between the company and the courier partners.
Logistics Problems
Labor-intensive Manual bill reconciliation
The finance team manually reconciled courier partners’ bills which were labor-intensive and time-consuming.
Unreliable bill amount
It was difficult to judge the actuality of the bill amount in relation to the product dimensions handed over to a courier partner.
Inability to develop audit trail
Manual bill reconciliation made it difficult for the audit team to develop an audit trail because of inadequate access to real-time and accurate information and documentation.
IT Problems
Inability to align workflow
Their current enterprise solution could not accommodate their workflow and as a result, many tasks went unaccounted for.
Inadequate time for complex integrations
The IT team were not able to spare resource and time for the logistics team to make complex integrations.
Legacy Systems
The current systems were not advanced enough to provide seamless integrations without major operational reforms.

Why did the customer choose vMeasure Cubing and Weighing System
over other dimensioners?

vMeasure covered all the product/SKU sizes which need to be dimensioned within <1 second.

The accuracy and repeatability metrics aligned with the Operations teams’ expectations.

The vMeasure team built customizable workflows that included a custom screen to capture the courier partner’s name and the order quantity.

The logistics team can download the measurement data along with the courier partner and order quantity as an excel file.

The warehouse associate can enter the name of the courier partner and the quantity before the measurement screen.

The name of the courier was displayed just below the measurement tab.

vMeasure was small and compact, leaving more space for the warehouse worker to move freely.

The device was very simple to install within 15 – 20 minutes and had minimal parts.

Dimensioning Capability

vMeasure covered all the product/SKU sizes which need to be dimensioned within <1 second.

The accuracy and repeatability metrics aligned with the Operations teams’ expectations.

Software Integration

The vMeasure team built customizable workflows that included a custom screen to capture the courier partner’s name and the order quantity.

The logistics team can download the measurement data along with the courier partner and order quantity as an excel file.

On-screen Customization

The warehouse associate can enter the name of the courier partner and the quantity before the measurement screen.

The name of the courier was displayed just below the measurement tab.

Physical Characteristics

vMeasure was small and compact, leaving more space for the warehouse worker to move freely.

The device was very simple to install within 15 – 20 minutes and had minimal parts.

The vMeasure Dimensioning Solution

vMeasure Dimensioning system acts as an entire dimensioning + order verification solution for the client. The following business process was completed using the vMeasure UX on the touch screen
  • The order details, along with the SKUs to be packed for the order, are displayed.
  • The warehouse associate then scans the individual FNSKU to verify.
  • Once all the items are verified using the FNSKU, the warehouse associate then packs the order and places the package on the vMeasure system.
  • The warehouse associate scans the confirmation barcode to trigger the measurement on the vMeasure system.
  • Once the measurement is triggered, the vMeasure system automatically dimensions the package and updates the corresponding data to Ship-Station
  • The vMeasure system returns to the order ID scan screen automatically once the data upload to ShipStation is complete.

How did the client benefit from vMeasure Cubing and Weighing System ?

The company’s bargaining power increased since the bill reconciliation period decreased from 7 days to 20 minutes.

The management found it easy to make accurate tax payments and make compliance easy with accurate courier bill information.

Every decision made after the installation of vMeasure became more informed and last-minute surprises were eliminated.

The company was able to initiate better cost control measures now that they had enhanced visibility of their courier partners and order quantities.

vMeasure’s solution was scalable to accommodate any changes in the audit process or a sudden increase in supplier bills, allowing the auditors to adapt to changing business needs.

The accounts department were now empowered to detect any anomalies or fraud such as overbilling, duplicate invoices, and unauthorized purchases.

The supplier mapping helped the company to resolve bill discrepancies faster, improving cashflow and the reducing the risk of late payments.

vMeasure seamlessly integrated with the client’s ERP software, enabling better transmission of supplier and order information.

vMeasure decreased the need for paper-based processes and improved the efficiency of invoice processing.

Automated reconciliations streamlined the payment process, reducing payment cycle times.

vMeasure acted as a single repository for all supplier information which improved collaboration between the auditors and other stakeholders, facilitating better communication.

The availability of reliable supplier data enabled the purchase team to identify preferred suppliers, streamlining the procurement process and reducing costs.

What makes vMeasure the only vMeasure Cubing and Weighing System
capable of solving your needs?

vMeasure is an highly adaptable dimensioning as a service solution which can capture the height, length, width, weight and image of the parcel/SKU in <1 second. With an ability to dimension anything from envelopes to refrigerators using three different mount heights/modes (Small Sku Mode, White goods mode, All Parcel mode) all starting at just 130 USD a month. Check out the complete dimensioning range in the interactive below
Small SKU Mount
Small SKU min and max
Additional Data Capture
All Parcel Mount
All Parcel Minimum and Maximum
Accuracy-All Parcel SKU
All parcel dimensionig ranges
Additional Data Capture
White Goods Mount
White Goods Minimum and Maximum
White goods dimensioning ranges
Additional Data Capture
Mount Height
Small SKU Mount
Min and Max Measurable Size
Small SKU min and max
Measuring Accuracy
Dimensioning Size Range
Additional Data Capture
Additional Data Capture
Mount Height
All Parcel Mount
Min and Max Measurable Size
All Parcel Minimum and Maximum
Measuring Accuracy
Accuracy-All Parcel SKU
Dimensioning Size Range
All parcel dimensionig ranges
Additional Data Capture
Additional Data Capture
Mount Height
White Goods Mount
Min and Max Measurable Size
White Goods Minimum and Maximum
Measuring Accuracy
Dimensioning Size Range
White goods dimensioning ranges
Additional Data Capture
Additional Data Capture
What are you waiting for?
Start Dimensioning at the cost of a coffee per day!